54 lines
2 KiB
Markdown
54 lines
2 KiB
Markdown
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---
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title: RustFest - organization was the best. Also rhymes.
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date: 2016-09-18 18:43:47
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tags: [conferences]
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---
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# I went to RustFest and it was amazing !
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It was clearly the best conference organizational-wise I've been to so far.
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It made me think of what I really liked there. What made it so awesome and welcomy ?
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To me this was a large number of small things just coming together. I listing them here for me to remember and for others to use.
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Let's make conferences at least this friendly, together !
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## Before the event:
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- very clear emails, repeating messages couple of times in different emails for the important stuff
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- maps of the popular routes provided, e.g. from the airport and bus station
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- supporter ticket sale - two times the price - you pay for another person that wouldn't be able to get a ticket otherwise
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- survey on dietary requirements/allergies
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- survey on childcare needs
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- clear statement of the code of conduct for the conference
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## During the event:
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- very good MC person
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- keeping people entertained through the tech breaks
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- keeping tabs on the talk length, allowing appropriate amount of questions if the time allowed
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- live captioning of all talks - small screen outside of the view of the main screen with the text live
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- getting the next speaker prepared and mic-tested before the end of the current talk
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- quiet room to rest with clear rules on no talking and interrupting there
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- clear signage for the different parts of the venue (washrooms, quiet room, party space etc)
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- washrooms
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- all same, ungendered
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- basic items for free in said washrooms
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- chewing gum
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- tooth paste
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- tampons, pads
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- baby wipes
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- info desk/registration
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- clear info during registration, handing out programme
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- asking people if they want to be on the photos - giving out lanyards accordingly - flashy red lanyards for people who do not want photos of them taken
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- emergency number to call with stated purpose
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- code of conduct violation
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- if you are lost in the city
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